All 33 HR & Payroll Calculators
The complete SmallHRTools library in one place - universal HR metrics for teams anywhere (turnover, cost per hire, retention, productivity) alongside India statutory calculators (PF, gratuity, TDS, ESI). Every tool is free, needs no signup, and explains its formula with a worked example on its own page.
Calculator directory by category
No calculator matches that search. Try "salary", "leave" or "hire".
Compliance & Statutory
India-specific statutory calculations - the deductions and payouts the law requires you to get right. Each tool follows the current Act and shows the financial year its rates reflect.
Gratuity Calculator
Payout under the Payment of Gratuity Act, 1972 - covered and non-covered employees, 6-month rounding rule included.
Open calculator →PF / EPF Calculator
Monthly EPF and EPS contributions, employer vs employee share, and projected retirement corpus.
Open calculator →TDS on Salary Calculator
Section 192 TDS under old and new regime, with HRA exemption and 80C deduction scenarios.
Open calculator →ESI Calculator
Employee and employer ESIC contributions, wage-ceiling applicability and slab rules.
Open calculator →Professional Tax Calculator
State-wise PT deduction for Maharashtra, Karnataka, West Bengal, Tamil Nadu, Gujarat and more.
Open calculator →Labour Welfare Fund Calculator
Employee and employer LWF contributions with the state-wise rate table and deduction months.
Open calculator →Compensation & Payroll
Everything between the offer letter and the bank credit - break a CTC into components, work out take-home pay, and handle encashment, overtime and payslips.
In-Hand Salary Calculator
CTC to monthly take-home after PF, ESI, professional tax and TDS - both tax regimes supported.
Open calculator →HRA Calculator
Tax-exempt House Rent Allowance under Section 10(13A) for metro and non-metro cities.
Open calculator →CTC Breakup Calculator
Split Cost to Company into Basic, HRA, PF, gratuity provision and net take-home.
Open calculator →Salary Hike Calculator
Increment percentage, new salary after a hike, and the hike needed to reach a target figure.
Open calculator →Leave Encashment Calculator
Encashment payout and the Section 10(10AA) tax exemption for government and private employees.
Open calculator →Overtime Pay Calculator
Overtime pay at 1.5x, 2x or a custom rate - weekly OT pay and annual overtime earnings.
Open calculator →Payslip Generator
Professional salary slips for small businesses, freelancers and contractors - download as PDF.
Open generator →Salary to Hourly Calculator
Convert annual, monthly or weekly salary to an hourly rate - 8 currencies, overtime included.
Open calculator →Recruitment & Hiring
Measure and plan your hiring funnel - what a hire really costs, how long roles take to fill, and how many recruiters the plan actually needs.
Cost Per Hire Calculator
Total recruitment cost and cost per hire using the SHRM/ANSI standard formula.
Open calculator →Time to Fill Calculator
Days from job requisition to offer acceptance, averaged across your open roles.
Open calculator →Offer Acceptance Rate Calculator
Percentage of offers accepted, benchmarked against industry hiring standards.
Open calculator →Time to Hire Calculator
Days from candidate application to offer acceptance - per candidate or averaged.
Open calculator →Headcount Planning Calculator
Required headcount and hiring demand modelled across departments and growth targets.
Open calculator →Recruiter Capacity Calculator
How many hires your team can deliver - or how many recruiters your hiring plan needs.
Open calculator →HR Metrics & Analytics
The people-analytics numbers worth tracking even in a 10-person company - turnover, absenteeism, productivity and retention, with benchmarks to compare against.
Employee Turnover Rate Calculator
Attrition, retention and churn rates with turnover cost and industry benchmarks.
Open calculator →Absenteeism Rate Calculator
Absenteeism percentage, Bradford Factor score and estimated productivity loss.
Open calculator →Revenue Per Employee Calculator
Workforce productivity against industry benchmarks with an instant verdict.
Open calculator →Retention Rate Calculator
Retention and turnover measured together, compared to current benchmarks.
Open calculator →Leave Balance Calculator
PTO, annual and sick leave balances with carry-forward and encashment value.
Open calculator →Workforce Productivity Calculator
Output per hour and per employee, plus utilization - with formulas and benchmarks.
Open calculator →L&D & Budget
Put numbers on training - what it costs, what it returns, and where the skill gaps actually are before you spend on courses.
Training ROI Calculator
Return on training spend from productivity gains, retention impact and program cost.
Open calculator →Training Budget Calculator
L&D budget planned by department, employee level and training type - cost per learner.
Open calculator →Learning Hours Calculator
Training hours per employee and L&D investment tracked across the team.
Open calculator →Skill Gap Estimator
Workforce skill gaps scored per skill, with training hours, cost and a readiness score.
Open estimator →Engagement & Retirement
Turn survey scores into a number you can track quarter over quarter - plus the NPS pension calculator for retirement planning under the National Pension System.
NPS Pension Calculator
National Pension Scheme corpus, monthly pension and Section 80CCD tax savings.
Open calculator →Employee Satisfaction Score Calculator
ESAT score from survey responses, measured against benchmarks with a scoring guide.
Open calculator →Engagement Index Calculator
Engagement index from survey scores - weighted or simple average across 8 dimensions.
Open calculator →How to Choose the Right Calculator
If you are working out what an employee costs or takes home, start in Compensation & Payroll - the CTC breakup and in-hand salary calculators cover most questions an offer letter raises. If a statutory deadline is involved - gratuity on exit, PF remittance, TDS - use Compliance & Statutory: those tools follow the relevant Act and show which financial year their rates reflect.
The remaining categories are universal and work for any country: hiring metrics in Recruitment & Hiring, people-analytics numbers in HR Metrics, and training economics in L&D & Budget. For deeper context behind these numbers - worked examples, benchmarks and the reasoning behind each formula - read the blog, or see the About page for how this library is maintained.